Sourcewell generator contract #062326: a buyer's guide

Sourcewell is a State of Minnesota local government unit and service cooperative. It requested proposals for electrical energy power generation equipment with related parts, supplies and services, due June 23, 2026. Each award carries the number 062326 plus a supplier code.

Sourcewell's procurement portal files the solicitation under motor and generator manufacturing, other electrical equipment manufacturing, electrical apparatus wholesaling, and commercial and industrial machinery repair and maintenance. Each supplier's contract sets its own products and services, so compare scopes, not only names. BIDR Technologies' scope is listed below.

Participating entities include governmental, higher education, K-12, nonprofit, tribal government and other public agencies in the United States and Canada. Businesses, private consumers and for-profit organizations are not eligible.

Solicitation #10592, under the same title, closed September 22, 2022, and Sourcewell's portal shows it awarded November 17, 2022. Its page lists four contracts. Each contract page shows a maturity date:

The posted 092222 contracts for Caterpillar and Cummins state that each expires November 22, 2026 and may be extended one additional year at Sourcewell's request with the supplier's written agreement. Caterpillar's page posts a contract extension, which is why its date reads 2027.

The posted 092222 contracts for Caterpillar and Cummins say all participating entity orders "must be issued prior to expiration or cancellation," while supplier performance, payment obligations and warranty periods may extend beyond the term. They also say a purchase order should clearly note the Sourcewell contract number. Sourcewell's How It Works page does not address matured contracts, so ask Sourcewell about any case not covered here.

1. Check the maturity date on your supplier's contract page.
2. Issue any orders you intend to place on a 092222 contract before that date, with the contract number on the purchase order.
3. For needs after that date, confirm a current contract and supplier on the 062326 solicitation page.
4. Review service agreements and maintenance plans tied to the old contract number.
5. Update your procurement file. Sourcewell states that agencies are responsible for their own due diligence and for compliance with federal, state and local law and funding requirements.

See the contract page or BIDR Power for details.